Oct 22, 2018 Writing the User Guide. Each user guide is comprised of front page, body sections, and a back page. The following section describes what each of these needs to contain. Front Page (cover pages) Include a cover page, table of contents, and a preface, if necessary. Cover and Title Page. If the user guide is copyrighted, include a copyright notice. The template you will create must depend on what you need. You can make templates for: Digital cameras; Financial procedures; HR policy and procedures; Operations and maintenance; Software; Technical instructions; Training; Users; Work instructions; Instruction manuals will give the user information he needs about your product.
- User Manual Template. No doubt user manual is also a precise sort of booklet which somehow noted as a technical document; well it’s a handbook of different sheets where companies and individuals can comprise all the brief information that necessarily required by people before starting something, just like; a system, product, tool, device.
- User Manual Template In the development of products, manufacturing and advertisement is not the only thing which company needs to do, a business may also require to prepare a user manual by using user manual template.
In your day-to-day work, you might find that there are times when you need to provide a client with documentation that walks them through a process or teaches them how to do something they may be unfamiliar with.
I’ve mentioned before that I view writing skills as vitally important for everyone, in every business, and this is a prime example of why being able to write effectively is so important. If you can’t get the steps and details down on paper in an easy to understand and intuitive way, you will probably spend a great amount of time and frustration handling support requests and fixing things done incorrectly.
Here are seven tips to help you create a comprehensive yet coherent instruction manual.
- Get out of your own head: When you begin to prepare instructions for processes you know inside and out, you will need to consciously take a step back and approach the material from a new angle. Start at square one by assuming the audience will have zero knowledge of the subject matter.
- Know the objective: Make sure you know exactly what your manual needs to cover in order to avoid information overload or confusion that can come from too many details. This is especially important when the process is complex or has a lot of different parts.
- Outline it first: Before jumping in and creating steps, create a high-level outline of what the document will cover, including main and subsections. This will help you make sure your process makes sense and that each section of the manual is consistently structured.
- Make it easy to understand: Lists are a great way to outline steps for doing something because they can help people move item by item in the way you intend. It’s also a good idea to use a table of contents and make your document searchable, if possible, to further support your step-by-step approach.
- Be brief: It’s tempting to want to explain everything in fine detail since it’s material you know so well, but stick with only what the recipient needs to know. Focus on using only as many words as necessary to get your point across.
- Use visual aids: Screenshots, diagrams and even videos are a great way to beef up your manual and make it easier to understand. Keep the formatting of these supporting materials consistent and to the point to avoid overwhelming the reader.
- Give it a test drive: Or better yet, have someone else who has never seen the material before run through the instructions. Take their feedback and use it to fine tune your manual.
Keep in mind that you may need to review and update the manual periodically, especially if it’s something that focuses on a third-party application or other system you do not control. Plus, with some material, it may also make sense to offer the client a hands-on walk through to ensure your instructions accomplish what they need to accomplish. And keep in mind that learning styles vary, so one client may be able to run with the same instructions that confuse a different client. Being flexible in your format and delivery can help make sure the instructions work for the recipient.
Do you ever provide clients with written instructions? What advice do you have?
Image credit: svilen001
What is a User Guide? A User Guide explains how to use a software application in language that a non-technical person can understand. In general, user guides are part of the documentation suite that comes with an application for example, Data Sheets, Release Notes,Installation Guides andSystem Administration Guides.
Technical Writers will often create a Documentation Plan before writing their user guide. This defines the scope, size, delivery format and resources required to produce the actual user guide.
As the name implies, User Guides are written to help people understand an software application or IT system. They are also called User Manuals. When writing a User Guide, use simple language with short sentences. This writing style helps the user understand the application.
Our User Guide templates can be used to create user guides, user manuals, getting started guides and other types of technical documents. A User Guide is an online or printed book that describes how to use a software application.
User Guides are the first port of call when something needs to be read. As many people read user guides when frustrated and after having lost patience with the software, you need to write your material to address their concerns quickly.
User Guides are often written for non-technical individuals. The level of content and terminology differs considerably from, for example, a System Administration Guide, which is more detailed and complex.
Balanced Be Thy Name. The 2015 Mazda3 starts at $19,740 after destination charges, while the cheapest way into a manual 2.5-liter costs $25,440. Fully loaded, my “s Grand Touring 5-door” test vehicle came in at $26,640 which is a $1,050 savings over a similarly equipped automatic transmission version. 2015 mazda 3 manual pdf. Now you can get full instructional details to help operate your Mazda3. View the full web owner's manual for the Mazda3 inside. 2015 Mazda 3 User Manual Pdf - Get Your 2015 Mazda 3 User Manual Pdf Here in Mazda-Owners-Manual.Com; Picture that you will be purchasing a recently. Summary of Contents for Mazda 3 2015 Page 3 HIROSHIMA, JAPAN Important Notes About This Manual Keep this manual in the glove box as a handy reference for the safe and enjoyable use of your Mazda. Should you resell the vehicle, leave this manual with it for the next owner. Mazda3 Hatchback Starting at $ 23,600 9 Explore Build.
This rest of article offers some guidelines to consider when writing your User Guide, such as:
- Identifying your audience
- Writing sections
- Defining style guide and standards
- Delivery formats
Identifying Your Audience
As with all types of writing, the first step is to define your TARGET AUDIENCE. Your target audience are the people who will user your document. As different readers have different requirements, you need to consider their specific requirements. Use this template to learn more about the target audience for your projects and what they want to achieve, for example, read your user guide, visit your website or buy your product.
The worksheets include 130 points you can use to capture demographic date so that you have a more holistic view of their wishes, desires, fears, and preferences.- Identify the target audience
- Identify their level of technical knowledge
- Identify how they will use the guide
Audience Definitions
In the planning process, develop an audience definition that identifies:
- The user
- The system
- The tasks
Software is used to do specific things. Users want to know what the software can do for them, for example, how to print a page in landscape.
They are generally not interested in the nitty-gritty technical details; they want to click a button and get a result. The User Guide is to teach them how the software helps them to do something.
Depending on the guide in question, you may need to address several audiences. For example:
- Programmers who will troubleshoot the program
- IT Managers who want to know the resources the program requires
- Project Managers who want to confirm that the original requirements were met.
If you are writing for more than one audience, develop an audience definition for each one. Examine the definitions and see if you can address all audience types with one document. In many situations, you may need to write a number of documents, of which the users guide is only one.
- When planning, use the audience definition to focus your decisions.
- When writing, the audience definition serves as a guide for the documentation team and as a benchmark for evaluating the results.
Here are some questions that will help define your audience's needs:
- Where will they use the document, for example, in the office, at home, in their car?
- How much experience have they of using your application?
- Is this guide an upgrade to an existing application?
- Is your application new? If so, you may want to include a Getting Started document to introduce the software.
- How will they use the user guide?
- Will they install the software by themselves or do so over the internet?
- What level of detail is required?
- Will graphics help their understanding of how to use your product?
Writing the User Guide
Each user guide is comprised of front page, body sections, and a back page. The following section describes what each of these needs to contain.
Front Page (cover pages)
Include a cover page, table of contents, and a preface, if necessary.
Cover and Title Page
If the user guide is copyrighted, include a copyright notice.
Copyright © 2020 The Name Of Your Company.
How To Write User Guide
Place the copyright notice on the cover (and also the title page).
Disclaimer
Include a standard disclaimer inside the front cover that outlines the Terms and Conditions for using this guide.
Preface
Use this section to reference other documents related to the software. Make sure you refer to the correct release number for all software and documents that you refer to. If necessary, include a section on 'How to use this guide' as an introduction.
Contents
You must include a table of contents. the only exception is if your guide is less than ten pages, in which case you should probably refer to it as a Getting Started guide or Reference Guide.
If this user guide is more than twenty pages, include an index at the end of the document.
Body of the guide
This is the heart of the guide. In the main body, separate the procedures (also called instructions) from reference materials. This will help the user navigate their way through the guide much faster.
Procedures
Procedures help the user perform specific tasks. They are also known as instructions or tasks. Examples of these may include:
- When, why, and how you can perform a task, for example, printing a document, cropping an image, uploading a file.
- What the screen will show after you perform a task, for example, an updated view of your bank balance.
- Examples of tasks and program operation.
How To Write An Instruction Manual Template
Writing procedures
Writing procedures involves the following tasks:
- Identifying the major tasks
- Separating each major task into subtasks
- Writing a series of steps that walk the user through each subtask
- Using an 'if-then' approach when explaining decisions that users can make.
Chunking text
Breaking large pieces of information into smaller piece of information is called 'chunking.'
When writing user guides, you can separate information by menu options and their respective consequences, for example, showing the user the results of each action.
Subtasks that need to be performed can be divided into chunks. Each chunk can form a new chapter or section within the guide.
Use a consistent format for each section, for instance:
- Introduce each section with an overview of the task to be performed
- Describe the inputs and outputs. In other words, what the user must enter into the system and what the system will do as a result.
- Describe the procedures for accomplishing these tasks.
Number your steps
When writing procedures, number each step and use the imperative form of verbs, for example:
Press ENTER
or
Click 'Yes' and press ENTER to submit your details.
Using the If-Then Approach
When users are allowed to make decisions, use an If-Then approach to show the different result for each decision they make.
If you choose 'Yes,' the program will make Firefox your default web browser. If you choose 'No,' it will set Opera as your default browser.
Use diagrams to illustrate more complicated procedures.
Reference Materials
User turn to reference material when they need detailed information on a specific topic, for example, settings or parameters they must enter.
Reference materials can include:
- Program options, for example, different menus and buttons that are presented to the user
- Keyboard options, for example, hold AltGr and 4 to show the Euro symbol
- Error messages that may arise when you use the application
- Troubleshooting tips to resolve these issues
- Frequently asked questions that the user may have about the software
Back Matter
Add a Glossary of Terms and an Index towards the end of the document.
Glossary
The glossary should cover all acronyms and industry terms used in the document. Help the user understand your material. Do not alienate them by using jargon and assuming that they know the meaning on these words.
- A short glossary can appear at the front before the table of contents
- A larger glossary should appear in the back matter.
Highlight glossary terms (by italics, for instance) the first time they appear in text.
Index
Any guide longer than 20 pages benefits from an index. An index helps users locate specific items very fast without having to search through the entire document manually. Large documents without an index are impossible to use efficiently.
Establishing Standards
Have a look at the manual George Foreman Baby George Rotisserie GR59A User Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 193 George Foreman manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+. 31 IMPORTANT SAFEGUARDS When using electrical appliances, basic safety precautions should. Baby George™ Rotisserie OWNER’S MANUAL Model No. GR59A GEORGE FOREMANTM. 31 IMPORTANT SAFEGUARDS When using electrical appliances, basic safety precautions should always be followed, including the following: 1.Read all instructions. 2.Do not touch hot surfaces. Use handles or knobs. 2 ™ GEORGE FOREMAN. Page 1 OWNER’S MANUAL Model No. GR59A GEORGE FOREMAN Baby George ™ Rotisserie.; Page 4 WARNING: This appliance generates heat and escaping steam during use. Proper precautions must be taken to pre- vent the risk of burns, fires, other injury to persons or dam- age to property. Unplug from outlet when not in use and before cleaning. Here you can view all the pages of manual George Foreman Baby George Rotisserie GR59A User Manual. The George Foreman manuals for Grill are available online for free. George foreman baby rotisserie user manual.
As well as writing the guide, you also need to consider how the document will be delivered, for example, as a book, online or a PDF.
1 HP ENVY 110 e-All-in-One D411 series Help For information about the HP ENVY 110 series, see:. Get to know the HP ENVY 110 series on page 5. How do I? On page 9. Print on page 11. Copy and scan on page 19. Use Web Services on page 23. Work with cartridges on page 27. Connectivity on page 31. Solve a problem on page 35. Download the latest drivers, firmware, and software for your HP ENVY 110 e-All-in-One Printer - D411a.This is HP’s official website that will help automatically detect and download the correct drivers free of cost for your HP Computing and Printing products for Windows and Mac operating system.
Netfreeware.com – Easily find the HP ENVY 110 e-All-in-One Printer user guide manually to find out more about setup and installation information that can be seen through the printer manual. Download the user manual for the HP ENVY 110 e-All-in-One Printer solution to update your drivers for Windows and Macintosh Operation Systems. HP ENVY 110 e-All-in-One Printer - D411a Choose a different product Warranty status: Unspecified - Check warranty status Manufacturer warranty has expired - See details Covered under Manufacturer warranty Covered under Extended warranty, months remaining month remaining days remaining day remaining - See details.
Areas that need consideration include:
- Format (the design and layout of the pages)
- Style (elements affecting readability, such as font, size, color)
- Other requirements that are specific to each delivery format. For example, PDFs may need security settings applied so material cannot be copied; partner logos may need to be added; terms and conditions may need to be updated.
Document Format and Structure
If you are writing a user guide for a client, rather then your own company, check if they use a specific style guide or have a preference for how the document should be presented. Check this with the client during the planning phase.
Use a document map to organize the guide. To do this:
- Use headings for organizing information.
- Include page numbers and section titles on every page, either in footers or headers.
- Consider using dual columns. This lets you put headings in the left-hand column and the text in the right-hand column.
Style
Use an appropriate style. Decide on the technical level of your language, how you address the user, and conventions that are required.
Technical Language
Match the level of technical language with the audience ¯s level of proficiency. Always underestimate the knowledge of your readers rather than overestimate it.
Limit technical terms to those the user will encounter. If you must define a large number of terms, use a glossary to supplement definitions in the text.
Addressing the User
When writing procedures, use the active voice (e.g. Click this) and address users directly (write 'you' rather than 'the user').
When explaining an action, use the 'command' form of the verb:
'Choose an option from the menu and press [ENTER].'
Presenting your material
You can improve the readability of your documents by using specific formats to distinguish different types of information.
For example, you can distinguish the user's input from the system's response by:
- Indenting text
- Using columns to layout text
- Providing illustrations or photographs that highlight key areas
- Using different fonts and type features (bold, italics and underline)
Nonverbal devices, such as icons or diagrams, help supplement verbal instructions.
How To Write A Technical Manual
Special Requirements
If the guide is to be used outdoors, in a car, or on the move, make sure the font size is large enough to read easily.
Use spiral biding so the book does not to break easily, and high-quality paper so the text does not smudge or leave stains on the reader's hands.
PS - Download the User Guide Templates here